Why Your Screen Setup Matters

Ever struggled to juggle slides, participant chat, notes, and other windows during a virtual session? Frantically switching tabs in the middle of a training, trying to find that one window? 👀

Your screen setup directly impacts engagement, efficiency, and professionalism. A cluttered workspace can lead to:

❌ Focus - Searching for windows breaks your flow.

❌ Engagement - If you're distracted, so is your audience.

❌ Workflow - Random window placement disrupts your routine.

❌ Preparation - Manually arranging windows wastes time.

Sound familiar? Let’s explore practical solutions to keep your workflow smooth and stress-free.

Single vs. Multiple Monitors - What Works Best?

One of the simplest ways to improve your workflow is by adding an extra monitor. More screen space means better organization, fewer distractions, and a smoother experience for you and your participants.

The Benefits of Multiple Monitors

✔ Better Workflow - Keep essential tools visible without constant switching.

✔ Faster Navigation - Access chat, slides, and notes instantly.

✔ More Control - Manage content smoothly while engaging participants.

But simply adding more screens won’t fix everything. If your windows are still messy, you’ll still struggle. That’s where smart window management comes in!

Smart Window Management - Keep Everything in Place

Window management tools can organize and automate window placement, so you always know where everything is.

✅ Create layouts – Position apps exactly where you need them.

✅ Snap windows to zones – Drag a window, and it resizes into place.

✅ Save positions – Open apps, and they snap back automatically.

✅ Switch layouts – Set different arrangements for different tasks.

✅ Use shortcuts – Instantly move and resize windows without a mouse.

💡 Pro Tip: If you use a Stream Deck, assign shortcuts to buttons for even faster window management.

Personally, as a Windows user, I’ve been using FancyZones (part of Microsoft PowerToys) for years – and it’s a true game-changer. It keeps my screens structured and saves me from constantly rearranging windows.

Try These Tools:

🔹 FancyZones (Windows - Free)
🔹 Moom (Mac - Paid)
🔹 Rectangle (Mac - Free)

📌 Tip: If you're using Zoom, dedicate fixed areas for chat, participants, and session notes so they never get buried behind slides.

Considering an Additional Monitor?

If space and budget allow, adding a second or third monitor can massively improve your workflow. But you don’t need an expensive, high-end monitor just for screen-sharing!

monitor – Check second-hand options or refurb deals.

✔ External display – A tablet can work as a second screen.

✔ USB-powered monitors – Compact and flexible for limited workspace.

✔ Small office screens (~19”) – Affordable and great for extra screen space.

✔ TV as a monitor – Many small TVs with HDMI can double as a screen.

📌 Check Your Ports! Before adding a monitor, make sure your computer has the right connections - HDMI, DisplayPort or USB-C. If needed, use adapters or docking stations.

Optimizing Your Screen Setup for Virtual Sessions

Now that we’ve covered multiple monitors and window management, let’s organize your workspace efficiently based on your setup. Adding an external monitor is one of the easiest and most effective ways to improve your virtual workflow. Whether you're using one additional screen or a full dual-monitor setup, the key is efficient organization.

Best Screen Layouts for Different Setups

🖥️ Single Monitor Setup (Laptops, Small Screens)

✔ Keep key windows visible - Center presentation, dock chat and notes.

✔ Pop out Zoom chat & participants - Prevent them from getting buried.

✔ Resize windows - Avoid overlapping windows that block critical tools.

💻🖥️ Laptop + External Monitor (or Dual Monitors)

✔ Laptop Screen - Keep chat, participants, and session notes.

✔ Second Monitor - Use for fullscreen presentations or shared content.

✔ Arrange tools logically - Reduce eye strain and limit switching.

💡 Pro Tip: Try aligning one of your monitors vertically instead of the standard horizontal setup. This works especially well for chat, participant lists, and long documents. It helps maximize space while keeping essential tools visible at all times.

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🤡 Enough Said

Join My Virtual Experience Masterclass

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